Every report of a brand, one-off or from a Scheduled Report, is listed on Visibility > Reports (keys G then R).
Ask agent opens the agent with this list in view
Views saves the filters you use most: set them, then Save current view
Create report starts the report wizard (see Creating a report)
The schedule button chooses what the list shows:
All reports: one-off reports and Scheduled Report runs
Individual only: the reports you ran yourself
Filter by schedule: pick one or more Scheduled Reports, with Select all and Clear
Date range: the list opens on the last 90 days; pick Last 7 days, Last 30 days, Last 90 days, All time or a Custom range
Status: All statuses, Completed, Not analyzed, Processing or Failed
Search by report name
Column | What it shows |
|---|---|
Report name | Click it to open the report; Edit name renames it |
Date | When it was created |
Status | Where it stands (see below) |
Score | Its Visibility score |
Prompts | How many prompts it asked |
Platforms | The AI platforms it asked |
Location and Language | The market it ran in |
Type | Manual, or the name of the Scheduled Report it belongs to, with a link to it |
Location config | For a Scheduled Report run, the location it ran for |
Owners and editors get three row actions: Share report (on completed reports), Duplicate report and Delete report.
Status | What it means | What to do |
|---|---|---|
Not analyzed | Set up, but the analysis has not run yet | Open it and click Analyze visibility |
Processing | The AI platforms are answering | Wait; the list updates on its own |
Completed | Every answer is in | Open it |
Failed | The analysis did not finish | Open it and click Retry analysis, which is free |
A report that is still running shows how many answers are in. If a few prompts keep failing, they are retried automatically; if they fail every retry, the report completes with the answers it has and the credits for those prompts are refunded; the notice that says the report finished also says how many credits came back. Hover over the status to see the count.
Duplicate report copies a report's prompts into a new one, so you can run the same prompts somewhere else:
Set the Report name, Country, Language and Location
Changing the location rewrites each prompt for the new place; check the Prompts list and fix anything that reads wrong
Click Create, or Create & start another to set up the next one
The new report is created as Not analyzed, so nothing is charged until you run it. Open new report takes you to it.
What you can delete:
A one-off report that is Not analyzed or Failed
Any run of a Scheduled Report, completed or not
A report cannot be deleted while it is running, and completed one-off reports stay in your history.
To delete several at once, select their rows, click Delete and confirm. Rows that cannot be deleted cannot be selected. Deleting cannot be undone.
One-off reports | Scheduled Report runs | |
|---|---|---|
Created | By you, one at a time | Automatically, on the schedule |
Good for | A baseline, testing prompts, checking a change | Tracking the same prompts over time |
Type column | Manual | The Scheduled Report's name |
See What is a Scheduled Report?.
Open a completed report and use the actions in its header:
Export PDF downloads the report as a document, named after the brand and the month of the run; it takes a moment to prepare. If you change your white label branding, the next export picks up the new look
More > Export CSV or Export JSON downloads the answers
Share creates a read-only link (see Shares)
Schedule puts the report's prompts on a Scheduled Report
Every PDF you export is also kept in Visibility > Client reports. Choose Exports at the top of the list to see only those. Click one to preview it, download it again, open the run it prints, or Make an editable copy: a client report of your own with the same blocks, which you can rename and edit, while the export stays as it is. The PDF of a share link cannot be copied; change the share instead.
To build a branded document for a client, with a cover, the blocks you choose and a new version every month, use Visibility > Client reports.
Understanding report results: read every tab
What is a Scheduled Report?: set up recurring tracking
The AI visibility page: every report in one view
Improve your results: turn a report into action
Email [email protected] and I'll help.
