What is a Scheduled Report?

A Scheduled Report asks the same prompts again on a cadence: daily, weekly or monthly. You set it up once and Rank Prompt runs it for you, so your visibility becomes a line you can follow instead of a single snapshot.

A Scheduled Report is a group of locations. Each location is a market: a country, an optional city and a language, with its own prompts and AI platforms. Every run leaves one report per location, never one mixed report, so you can compare markets side by side or read them together.

Why use Scheduled Reports?

Follow your visibility over time

A one-off report tells you where you stand today. A Scheduled Report shows how that changes:

• How your Visibility score moves from run to run

• Which prompts start naming your brand and which stop

• Which competitors gain share of voice, and when

Stop running reports by hand

Pick a frequency and the runs happen on their own:

• Daily: fast-moving markets or an active campaign

• Weekly: the default, and the right pace for most brands

• Monthly: stable markets, or when you want to spend fewer credits

Track several markets at once

One Scheduled Report holds up to 20 locations:

• New York and Los Angeles, tracked separately

• The same country in English and in Spanish

• Several countries side by side

How a Scheduled Report works

Scheduled Report: "Weekly US Tracking" (weekly)
├── Location: New York, United States, English (15 prompts)
└── Location: Los Angeles, United States, English (15 prompts)

Each run: 2 reports, one per location
Credits per run: 30 (15 + 15, on up to 3 AI platforms)

1. Scheduled Report: the group, with a name and a frequency

2. Locations: the markets it tracks, each with its own prompts and AI platforms

3. Runs: each run leaves one report per active location

Who can use it

• Plans: Scheduled Reports are open on every plan. Each run spends credits for each location, so you only pay for what runs.

• Client delivery (emailing each run's report to your client) needs Agency or Agency Plus and starts when your subscription does, not during a trial.

• Roles: owners and editors of the brand create, run, pause and edit Scheduled Reports. Only the brand owner can delete one, or one of its locations.

What you'll see in the app

Go to Visibility > Scheduled Reports in the sidebar.

The list

Each Scheduled Report is one row:

When a brand runs several Scheduled Reports (more than 3, or 3 where one tracks several locations), a strip above the list sums them up: Active, Paused, Failing, Prompts tracked, Avg visibility and Monthly credits (the credits its runs will use in a month).

Above the list you can search by name, filter by status (All statuses, Active, Paused, Failing), sort (Newest first, Name, Next run, Last run) and export the page as CSV.

A Scheduled Report's page

Click a row to open it. The page has seven tabs:

What it costs

A Scheduled Report spends credits the same way a one-off report does, for each location on each run:

All six AI platforms are available on every plan: ChatGPT, Claude, Gemini, Grok, Perplexity and Google AI Mode (AI Overviews). A new Scheduled Report starts with ChatGPT, Claude and Google AI Mode (AI Overviews).

Example: 2 locations with 10 prompts each on 3 AI platforms cost 20 credits per run. Add a fourth AI platform and each prompt costs 2 credits, so the run costs 40 credits. All six AI platforms cost the same 40.

You see the credits per run before you create anything, and the Run now button shows what a run will use. See How credits work for the rest of the credit rules.

Tip: Only active locations spend credits. Pause a location you don't need for a while and it costs nothing until you resume it.

Key terms

Next steps

• Create your first Scheduled Report

• Understand locations

• Read a Scheduled Report's results

Questions?

Email [email protected] and I'll help.