A Scheduled Report is a group of locations. Instead of creating a separate Scheduled Report for each market, you add up to 20 locations to one, all running at the same frequency. Every run leaves one report per location, never one mixed report.
Some settings windows call a location a "location config". It is the same thing.
A location is a market inside a Scheduled Report. It sets:
Country: where the prompts are asked from (for example United States)
City: optional (for example New York). Leave it empty to track the whole country
Language: the language of the prompts and the answers (for example English or Spanish)
AI platforms: any of ChatGPT, Claude, Gemini, Grok, Perplexity and Google AI Mode (AI Overviews). Up to 3 cost 1 credit per prompt, 4 to 6 cost 2.
Prompts: the prompts it tracks
A Scheduled Report can't hold the same country, city and language twice.
The examples below assume up to 3 AI platforms, so each prompt costs 1 credit.
A hotel chain tracking 3 cities:
Scheduled Report: "Weekly US Cities"
├── Location: New York (10 prompts)
├── Location: Los Angeles (10 prompts)
└── Location: Miami (10 prompts)
Total: 30 credits per run, 3 reports per runA software company tracking English and Spanish:
Scheduled Report: "Weekly Multi-Language"
├── Location: United States, English (15 prompts)
└── Location: United States, Spanish (15 prompts)
Total: 30 credits per runA pizza chain tracking the country and one city:
Scheduled Report: "Weekly Pizza"
├── Location: United States, whole country (10 prompts)
└── Location: Chicago, United States (10 prompts)
Total: 20 credits per runThe creation form lets you add several locations at once. Start from a report and every location gets its prompts; start empty and the locations start paused until you add prompts. See Creating your first Scheduled Report.
On a completed report, click Schedule, then Add to an existing one. The report's market is added to the Scheduled Report you pick, with the report's prompts.
Open the Scheduled Report and go to the Locations tab
Click Add location
Fill in the details:
Field | Required | What it sets |
|---|---|---|
Location config name | Yes | Fills in from the city or country; you can change it |
Country | Yes | The country the prompts are asked from |
Language | Yes | The language of the prompts and answers |
Specific location | No | A city, state or region. Leave it empty for the whole country |
AI platforms | Yes | At least one; the form starts with ChatGPT, Claude and Google AI Mode (AI Overviews) |
Prompts for this location | Yes | Where its prompts come from (see below) |
Click Create & link
The footer shows the credits per run for the new location and the total for the whole Scheduled Report once it's added.
Option | What it does |
|---|---|
Copy another location of this Scheduled Report | Copies that location's active prompts with its city and country swapped for the new location's, and shows you the changed prompts before you add it. If the languages differ you can translate them too (see Translating the prompts). |
Copy a report's prompts | Copies the prompts of a completed report you pick. |
Pick from Search Console queries | Shown when Google Search Console is connected. Click Get suggestions for your country, then pick queries: rising ones show how much their impressions grew, the others how many impressions they get. Each one you pick becomes a prompt. |
None, I'll add them later | The location starts paused and its page opens so you can add prompts. |
Note: A location with no prompts is paused and won't run until you add prompts and resume it.
Open a Scheduled Report and go to Locations to see every market in one table:
Column | What it shows |
|---|---|
Name | The location's name (a paused one is marked) |
Location | Its city, or its country for a whole-country location |
Prompts | How many prompts it tracks |
Visibility | Its Visibility score on the latest run |
Change | How that moved against the run before |
Trend | Its visibility across recent runs |
Last run / Next run | When it last ran and when it runs next |
Language, Platforms and Avg visibility (its average across all runs) are extra columns: turn them on from Choose columns.
Below the table, Locations side by side charts the visibility of every location in each run. Select rows in the table to compare only those locations.
On the Scheduled Reports list, click the line under a row's AI platforms and flags to jump straight to this tab.
Each row has action buttons:
Button | Action | Who |
|---|---|---|
Pause / Resume | Stop or restart this location | Owners and editors |
Duplicate | Copy the location, to this or another Scheduled Report | Owners and editors |
Settings | Edit its name, market, language and AI platforms | Owners and editors |
Delete | Remove the location | The brand owner |
Pause: the location stops running but keeps its settings, prompts and history
Delete: removes the location, its prompts and every report its runs produced. It can't be undone.
Tip: Pause seasonal markets instead of deleting them.
Duplicate a location to set up a similar market fast. In the Duplicate location config window you pick the Scheduled Report that gets the copy, including the one it came from.
A city location: the country stays the same and you enter the New location. City names in the prompts are replaced with the new city, and you see which prompts change before you confirm.
A country location: pick the new country and language. If a prompt mentions the old country by its adjective (for example "Argentine"), you're warned so you can review those prompts after the copy is created.
If the new country's main language differs from the one you picked, you get a reminder to translate your prompts.
The same option appears in Add location when you copy another location. When the copy's Language differs from the original's, Chrome and Edge on desktop show Translate prompts to followed by the new language. Tick it and your browser translates the prompts on your device: nothing is sent to Rank Prompt or an AI model, and it costs no credits. The first time you translate between two languages, the browser downloads its translation model, and you see the download's progress.
Your brand, its competitors and the AI platforms keep their names as written. The translated prompts appear in editable boxes. Fix any wording you want to change, then click Duplicate: the copy gets the prompts as you left them. Leave a box empty to leave that prompt out.
If the option doesn't show, your browser can't translate between those two languages, and the prompts are copied as they are. You can edit them on the new location's page afterwards.
Click Duplicate to create the copy.
Click any location to open its page. At the top:
Tile | What it shows |
|---|---|
Prompts | Active prompts out of the total |
Avg visibility | Its average across all runs |
Avg Rank | Your brand's average position when named (lower is better) |
Runs | Completed runs |
Below, Add new prompt lets owners and editors type a prompt and pick or create its category. The prompts are grouped by category, each with its latest rank and how its visibility moved between the older and the newer half of the runs, its status, and buttons to Edit it or Pause and Activate it.
The header holds Duplicate, Settings and, for the brand owner, Delete location.
To see a prompt's visibility run by run, open the Scheduled Report's Prompts tab and click the prompt.
Settings opens Location config settings: the name, Country, Specific location, Language and AI platforms, with the credits per prompt and per run. If the city isn't a location Rank Prompt recognizes, a Non-standard location format warning suggests a standard one you can switch to with one click.
Under Run manually, Run now runs this location alone (the Scheduled Report has to be switched on, and the location needs prompts).
Each active location costs its prompts times the credits per prompt, on every run:
Credits per run = sum, over the active locations, of (prompts × credits per prompt)Example (up to 3 AI platforms):
Location | Prompts | Status | Credits |
|---|---|---|---|
New York | 10 | Active | 10 |
Los Angeles | 10 | Active | 10 |
Chicago | 5 | Paused | 0 |
Total per run: 20 credits. Chicago is paused, so it isn't counted.
Put locations that need the same frequency in one Scheduled Report:
Good: a daily Scheduled Report for New York and London, a weekly one for every other market
Not ideal: one Scheduled Report that mixes markets you need daily with markets you need monthly
When you add a location, copying another location's prompts gives you a like-for-like comparison.
Good: "US West Coast (English)", "Madrid, Spain (Spanish)"
Not ideal: "Config 1", "Test"
If a location's city shows a warning in the Locations tab, it may not be a location the AI platforms recognize. Open its Settings and switch to the suggested location.
Track visibility around each store: Los Angeles, Dallas and New Jersey.
Track each service area with city prompts, for example "HVAC repair in Phoenix", "HVAC repair in Tucson" and "HVAC repair in Scottsdale".
United States (English), United Kingdom (English), Germany (German), France (French).
Miami in English and Miami in Spanish.
The Scheduled Report already has a location for that market. Change the city or language, or use the existing location.
Check that:
The location is active (not paused)
The Scheduled Report is switched on
The location has prompts
You have enough credits
Email [email protected] and I'll help.