Publishing your content

Rank Prompt publishes an article straight to your site with its images, SEO fields and structured data, so there is nothing to copy and paste. You can also land it as a draft, schedule it, or copy it and publish it yourself.

Where you can publish

Destinations are connected by the brand owner in Integrations > Publish content.

On WordPress, the free Rank Prompt Connector plugin is optional: with it, search engines hear through IndexNow as soon as a post goes live, and WordPress saves the SEO fields even where your SEO plugin does not take them.

How to publish

1. Open the article in the editor and check it: the Details tab (tags, focus keyword, SEO title, slug, meta description, featured image) and the quality score.

   Changing the slug of an article that is already live moves its address when you update it. The Details tab says so under the slug. WordPress (connected or hosted) redirects the old address on its own; on other platforms, add the redirect there.

2. Open More actions and click Publish (Update once the article is live). The Publish to blog window opens.

3. Choose how it goes out:

   • Leave Schedule empty to publish now, or pick a date and time (in your time zone) to schedule it.

   • Turn on Save as draft to land it in your CMS as a draft for approval instead of publishing it live. A site whose connection settings say Start every send as a draft opens with the switch on.

4. Click the button on the destination you want: Publish, Update, Save draft or Schedule.

Each destination shows its state: Published (with View published post), Draft, Waiting for merge (with Review PR), or when a scheduled publish goes live. Check connection appears when a connection may be stale. You can publish the same article to several destinations, one by one.

A webhook keeps no drafts, and saving an article that is already live as a draft takes the post off the site until it is published again.

After you click

A window confirms what happened: Article published! with View article, Saved as a draft, Article scheduled, Pull request opened or Article updated. When you update an article whose post was deleted from the site, Rank Prompt looks for the post by its slug; if it is gone, it publishes a new post and the window says so.

The same window handles Google rank tracking: the article's keywords whose Google metrics your account already has are tracked against the new URL at no cost, and it offers to track the others (their metrics cost credits).

Scheduling an article

Pick a future date and time in the publish window and click Schedule. An article from a content plan comes with its plan date filled in.

• The article waits on your site as a draft and goes live at that exact time

• If the site does not answer, Rank Prompt retries after 5 minutes, 15 minutes, 1 hour and 4 hours

• The article shows on the Content calendar as scheduled, then published, or failed with the reason

• If it still fails after the last try, or fails for a reason a retry cannot fix, the brand owner and whoever scheduled it get a notice in the bell and by email

• Cancel schedule in the publish window stops it; a draft already on the site stays there as a draft

• An article already live stays live while its update waits for the date

A scheduled article always goes live, so it cannot also be a draft.

Publishing it yourself

Copy

Use Copy in the editor header (in the Details tab on a phone):

After a copy the editor asks Where did you publish it? Paste the live URL and click Save URL (or Not now): the article is then tracked like one published from Rank Prompt (Site health, analytics and citation tracking). More actions also offers Download HTML and Download Markdown.

Mark it published

In the publish window, Published elsewhere takes the URL of a post you published on your own and Mark published records it.

Recording a URL needs Starter or higher on the brand owner.

What gets published

On Webflow you map each part to a field of your CMS collection when you connect it.

On WordPress, a Landing page or Product page is published as a WordPress page, not a post: it keeps its SEO fields and its featured image, and takes no tags or excerpt. If the page is deleted on the site, the next publish creates it again as a new page.

How the body is laid out

The body arrives ready to read on your site:

• The questions at the end sit under a Frequently asked questions heading, written in the article's language, with space between each question

• A divider sets off the closing call to action from the rest of the article

• Generated images fill the width of the article's column

• Tables carry their own spacing, and on a phone they scroll sideways instead of breaking the page

Your theme still styles everything else: fonts, colors, headings and links. The hosted blog and webhook destinations get the same structure (the heading, the divider, the images and tables in place) without those styles, since the blog's theme and your own tool lay them out.

After an article goes live

• Search engines that use IndexNow (Bing and others) hear about the page right away when your site runs the Rank Prompt Connector plugin or serves an IndexNow key

• The page is added to Site health tracking

• An article sent for client review is marked approved

• Your article webhooks receive article.published (or article.updated)

• The related posts of your site get a sentence that links to the new article, to apply from the editor's Details tab

• The AI impact column of the Articles list starts comparing citations before and after, and the Performance tab shows its search traffic

Client review before publishing (Agency Plus)

On a paid Agency Plus subscription, send the article to your client first with More actions > Share for review. The client comments, then approves or requests changes; publishing is still possible without a review, and publishing marks the review approved. See AI content generation overview.

Troubleshooting

No site to publish to

With nothing connected, the publish window offers only Published elsewhere, with a line under it:

• The brand owner clicks Connect a site to publish from here, which opens Integrations > Publish content

• An editor sees that the brand owner can connect a site

Publish failed

• Hover the destination's pill in the Publishing column of the Articles list for the reason. Partially published means one or more destinations failed; open the article to retry them.

• Click Check connection on the destination, or reconnect it in Integrations > Publish content.

• On WordPress, make sure the connected user can publish posts and upload media.

The article looks different on the site

Rank Prompt sets the spacing of the questions, the divider before the closing call to action, the width of generated images and the spacing of tables, which scroll sideways on a phone. Your theme styles everything else, so if fonts, colors, headings or links look off, check your theme's settings or custom CSS. On the hosted blog and on a webhook, the article comes with its structure but without those styles, so the blog's theme or your own tool decides how it looks.

Plan requirements

Next steps

• WordPress integration: connect your WordPress site

• Hosted blog setup: create a managed blog

• Content calendar: where every scheduled article stands

• Content Autopilot: write and publish on the days you pick

• Content performance: track how published articles do

Questions?

Email [email protected] and I'll help.