Scheduled Reports

• You can schedule it to run weekly or monthly, using the exact same prompts and setup.

• This helps you monitor changes and trends without having to rebuild it each time.

Scheduled reports help you monitor progress, spot trends, and react faster as things change across platforms like ChatGPT, Perplexity, and Google AI Overviews.

Step-by-Step: How to Schedule a Report

Go to Your Brand

Navigate to:

Brands > Select the Brand you want to track

Each Brand acts as your central hub for all reports, scheduled reports, and trends.

Go to “Scheduled Reports” Tab

Inside the selected Brand’s dashboard, click on the “Scheduled Reports” tab.

Click “Create New Scheduled Report”

• You’ll be prompted to select from your existing manual reports for this Brand.

• Choose the report you want to automate.

Remember:

The Scheduled Report will reuse the same prompts, categories, platforms, and settings from the manual report you select.

Set Your Frequency

Choose how often the report should run:

• Weekly

• Monthly

Confirm and Save

Click Confirm / Save to activate the schedule.

From now on, RankPrompt will automatically run this report at the selected frequency, deducting credits based on the number of prompts.

Important Notes:

• You must have a Brand created before scheduling reports.

• Scheduled reports live inside the Brand — this keeps your data structured and easy to analyze over time.

• Each scheduled run uses the same number of credits as your manual report did.

What Does Scheduling a Report Actually Do?

When you schedule a report:

• Rank Prompt automatically re-runs that report on a weekly or monthly basis.

• It uses the exact same inputs you originally selected:

  • AI platforms

  • Prompt categories (or your custom prompts)

  • Locations / languages

  • Number of prompts

• You don’t need to rebuild or reconfigure anything.

• Credits are deducted each time the scheduled report runs, just like a manual report.

Why Use Scheduled Reports?

AI-generated answers change over time. Visibility is not static.

Scheduling reports helps you:

• See if your visibility is improving or declining.

• Track the impact of your SEO, PR, or content strategies.

• Identify shifts in competitor performance.

• Spot trends at a platform, category, or regional level.

Example:

You’re showing up in 30% of prompts today…

In 3 months, is it 50%? Or 10%? Scheduled reports tell you — without you lifting a finger.

How to Create Multiple Scheduled Reports (And Why You Should)

The real power comes when you create different reports for different objectives — then schedule each one separately.

Here’s how to think about it:

Example Types of Scheduled Reports You Could Run:

What Makes Scheduled Reports Valuable Over Time?

• Clarity: You can isolate trends by platform, location, language, or topic.

• Consistency: You collect clean, comparable data month-over-month or week-over-week.

• Focus: Instead of rebuilding manual reports every time, you spend your time analyzing results and improving.

• Strategic Flexibility: You can schedule different types of reports at different cadences depending on their purpose.

Where Scheduled Reports Live (And How to Manage Them)

All scheduled reports are stored and managed within your Brand Dashboard.

• You can view each scheduled report individually.

• You can pause, adjust, or delete schedules anytime.

• Each run generates a new report so you can clearly compare results over time.

Credit Usage Reminder

Platforms do not impact credit use:

1 prompt = 1 credit regardless of how many platforms you analyze.

Pro Tip: Use Scheduling to Build AI Visibility Over Time

• Start with small reports (focused on key prompts).

• Schedule broad industry reports less frequently (monthly).

• Schedule focused, high-priority reports more frequently (weekly).

• Review trends and adjust prompts as needed every quarter.

Need More Help?

Check out these next steps:

• How to Turn Reports into Actionable Next Steps

• How Credits Work

Or contact us: [email protected]