How to Add Collaborators to Your Account

Availability: Collaborators are available on the Agency plan only.

Where Collaborators Are Managed

Collaborators are added at the brand level, not at the account level.

Each brand can have its own collaborators, roles, and permissions.

Step-by-Step: Adding a Collaborator

1. Open your brand

   • In the left sidebar, click Brand

   • Select the brand you want to manage

2. Go to “Collaborators”

   • Click Collaborators in the brand menu

3. Invite a collaborator

   • Click Invite Collaborator

   • Enter the collaborator’s email address

     The user must already have a RankPrompt account

   • Choose a role (Editor or Viewer)

   • Send the invite

The collaborator will immediately get access based on the role you selected.

Collaborator Roles & Permissions

Brand Owner (Full Access)

The brand owner has full control over everything, including:

• Managing collaborators

• Managing integrations (CMS, hosted site)

• Deleting the brand

These actions are owner-only and cannot be assigned to collaborators.

Editor (View & Edit Access)

Editors can:

• View reports & analytics

• View scheduled reports

• View content briefs

• View SEO pages & audits

• Create new reports

• Edit reports & prompts

• Run scheduled reports

• Create & edit content

• Upload media

• Manage SEO pages

• Publish content

Editors cannot:

• Manage integrations (owner only)

• Manage collaborators (owner only)

• Delete the brand (owner only)

Best for:

• Internal team members

• SEO managers

• Agency operators working hands-on

Viewer (Read-Only Access)

Viewers can:

• View reports & analytics

• View scheduled reports

• View content briefs

• View SEO pages & audits

Viewers cannot:

• Create or edit reports

• Run scheduled reports

• Create or publish content

• Upload media

• Manage SEO pages

• Manage collaborators or integrations

Best for:

• Clients

• Stakeholders

• Executives who only need visibility

Collaborator Limits

• Up to 5 collaborators per brand

• Collaborators do not consume credits

• Access can be changed or removed at any time

Don’t See the Collaborators Option?

If you don’t see Collaborators in the Brand menu, you’re likely not on the Agency plan.

Why upgrade to the Agency plan?

With Agency, you can:

• Add collaborators per brand

• Share access with clients and teammates

• Keep permissions clean and secure

• Avoid sharing logins

• Scale reporting across multiple brands

Upgrade to the Agency plan to unlock team collaboration.

Need Help?

If you have questions about roles, permissions, or upgrading your plan, reach out and we’ll help right away.