Availability: Collaborators are available on the Agency plan only.
Collaborators are added at the brand level, not at the account level.
Each brand can have its own collaborators, roles, and permissions.
Open your brand
In the left sidebar, click Brand
Select the brand you want to manage
Go to “Collaborators”
Click Collaborators in the brand menu
Invite a collaborator
Click Invite Collaborator
Enter the collaborator’s email address
The user must already have a RankPrompt account
Choose a role (Editor or Viewer)
Send the invite
The collaborator will immediately get access based on the role you selected.
Brand Owner (Full Access)The brand owner has full control over everything, including:
Managing collaborators
Managing integrations (CMS, hosted site)
Deleting the brand
These actions are owner-only and cannot be assigned to collaborators.
Editor (View & Edit Access)Editors can:
View reports & analytics
View scheduled reports
View content briefs
View SEO pages & audits
Create new reports
Edit reports & prompts
Run scheduled reports
Create & edit content
Upload media
Manage SEO pages
Publish content
Editors cannot:
Manage integrations (owner only)
Manage collaborators (owner only)
Delete the brand (owner only)
Best for:
Internal team members
SEO managers
Agency operators working hands-on
Viewer (Read-Only Access)Viewers can:
View reports & analytics
View scheduled reports
View content briefs
View SEO pages & audits
Viewers cannot:
Create or edit reports
Run scheduled reports
Create or publish content
Upload media
Manage SEO pages
Manage collaborators or integrations
Best for:
Clients
Stakeholders
Executives who only need visibility
Up to 5 collaborators per brand
Collaborators do not consume credits
Access can be changed or removed at any time
If you don’t see Collaborators in the Brand menu, you’re likely not on the Agency plan.
With Agency, you can:
Add collaborators per brand
Share access with clients and teammates
Keep permissions clean and secure
Avoid sharing logins
Scale reporting across multiple brands
Upgrade to the Agency plan to unlock team collaboration.
If you have questions about roles, permissions, or upgrading your plan, reach out and we’ll help right away.